Review activity

Activity helps you understand what changed

Use Activity when you remember movement rather than a title. Maybe someone updated a canvas yesterday, commented on a project, changed a dashboard, moved a task, or edited goal work, but you do not remember the exact name. Activity lets you review recent visible changes and open the original work from the entry.

Activity is a collaboration feed. It is not a replacement for Search, Starred, notifications, or a formal audit export. Its job is to answer practical questions: who did something, what kind of thing changed, where it happened, and how you can get back there.

For the broader tool comparison, see Search and activity overview.

Where Activity appears

Activity can appear in several scopes. The scope controls which changes you are reviewing.

If an activity entry is missing, check whether you are in the right scope before troubleshooting. A canvas-level feed will not show every workspace event.

Read an activity entry

An activity entry usually includes the actor, action, target, time, and a way to open the related work when you have access. For example, it might show that a teammate commented on a canvas, updated a project canvas, changed a dashboard, or worked on an OKR resource.

Use the entry text to decide whether you need to open the work. If the entry is just context, you may not need to do anything. If it mentions a change you own, open the original canvas, project, task, dashboard, or OKR item and respond there.

If an entry references a resource you no longer recognize, the resource may have been renamed or moved after the activity happened.

Open work from Activity

Select the linked title or open action in the activity entry. ALLO opens the original work when it still exists and you still have permission.

If the work opens read-only, your role may not allow edits. Activity can tell you something happened without granting you the right to change it. For read-only issues, see Read-only access.

If the work does not open, check whether it was deleted, moved, or unshared. Use When work looks missing and How Trash works.

Use Activity to recover context

Activity is especially useful when the title is vague. If someone says, “I updated the planning board,” Search may return several planning boards. Activity can show which planning board was actually changed recently and who changed it.

Use Activity after meetings to find the canvas people edited. Use it after a handoff to see what a teammate touched. Use it during project review to scan recent task, canvas, and dashboard changes. Use it when a file or comment appears to have changed but you do not know where.

If you find the work and know you will return often, star it. See Use Starred.

Activity and comments

Comments, mentions, and collaboration updates can appear in activity-related surfaces depending on scope and workspace settings. If someone mentioned you directly, Inbox or Mentions may be a better starting point than Activity.

Use the canvas collaboration panel when the conversation belongs to one canvas. Use Activity when you need to scan changes across a broader area.

For canvas collaboration, see Comments and mentions and Canvas collaboration sidepanel.

Permissions and privacy

Activity follows access. You should not expect to see entries for private work you cannot open. If you lose access to a project or canvas, old activity links may stop opening for you.

Guests and external collaborators may see a narrower activity feed than workspace members. Shared item activity can also be limited by the share. If you need broader visibility, ask the owner or admin to adjust your role.

If two teammates see different activity feeds, compare workspace, scope, account, and role.

Why Activity might look empty

Activity can look empty because nothing happened in that scope, because you do not have access to recent work there, because the filter or scope is too narrow, or because the work was deleted or moved.

Start by widening the scope. If canvas activity is empty, check project activity. If project activity is empty, check a broader workspace or Home activity view. Then confirm that you are in the right workspace and signed in with the right account.

If Activity still looks wrong, use Search to find the work directly and inspect it. If the work is missing too, check Trash or ask the owner.

Activity is not a complete audit log

Activity is designed for users to understand recent collaboration, not for legal-grade audit reporting. It may summarize or omit events that are not useful in a user-facing feed. It may also depend on which surface you are viewing.

If your workspace needs formal records, exports, or compliance review, contact your admin or ALLO support with the workspace, resource, time range, and reason.

Troubleshooting Activity

If an entry opens the wrong-looking item, check whether the item was renamed or moved. The link may be correct even if the current title differs from the title you remember.

If an entry fails to open, check access and deletion. Ask the owner whether the item was removed or unshared, then use When you can't access work if the link still blocks you.

If you expected an entry for a change, check whether you are in the right activity scope and whether the change happened in a supported resource type. Then search for the item directly.

If Activity is useful but too noisy, use Starred and project organization to keep the work you care about closer at hand.