Education plans for schools

Schools need a setup that matches the class, not just the checkout screen

ALLO can be used by schools, teachers, classes, workshops, and education teams, but the right plan depends on how the school will actually use the workspace. A small teacher team planning lessons has a different billing shape from a public class where dozens of students only need to join a single canvas for one day.

Use this article when you need an education plan, a school quote, a custom school term, or help deciding whether teachers, students, and guests should be full workspace members.

Availability

Decide who needs a workspace seat

A seat is paid capacity for a full workspace member. Teachers, staff, teaching assistants, and long-term collaborators often need workspace seats because they create canvases, manage projects, upload files, invite people, and keep access after the class ends.

Students do not always need full workspace seats. If students only need to open one canvas for a class activity, review, or public lesson, a shared canvas or guest collaboration setup is cleaner than inviting every student as a workspace member. If students need ongoing access to the workspace, multiple classes, private projects, or long-term editing, plan seats for them.

Before buying seats, ask:

Use Manage seat limits when a workspace already shows an over-seat warning.

Plan storage before the class starts

Class work can create more storage than expected. A single public lesson can produce screenshots, PDFs, images, video references, student uploads, and duplicate files across several canvases. Storage add-ons are recurring workspace billing add-ons, not one-time class passes and not AI credits.

If the workspace is near the storage limit before a class, do not wait until students are in the room. Open Billing, check the current usage, and choose whether to clean up files, upgrade the plan, or buy a storage add-on. If the storage warning is blocking an urgent public lesson, include the class date and time when contacting support.

Use Buy storage add-ons when the plan is otherwise right but the workspace needs more file capacity.

Request an education quote

For an education quote, contact sales@allo.io or open Customer Support from the app. Include enough detail for ALLO to recommend the right plan.

Send:

If you need a quote, receipt, invoice, or local billing document, see Invoices, receipts, and quotes.

Example: five teachers need annual access

A high school has five teachers who will use ALLO all year to plan lessons and run class activities. In that case, the school should start with the number of teacher seats, decide whether students need full workspace access or shared canvas access, and choose a billing interval that matches the school year.

If procurement needs a quote before purchase, contact Sales with the five teacher seats, expected student count, annual term, and any billing document requirements. If the teachers already created a workspace and hit a seat or storage warning, include the workspace name so support can connect the quote conversation to the real workspace state.

Example: a middle school is comparing education options

A middle school asking whether it needs an education plan, Edu Pro style capacity, or a standard business plan should describe the class pattern first. The important difference is not the label on the plan. It is whether the school needs more teacher seats, student access, storage, AI credits, support for a fixed term, or documents for school purchasing.

Send the class size, teacher count, number of canvases or projects, storage expectations, and whether students will sign in with school emails. ALLO can then recommend whether a standard paid workspace plan is enough or a managed education agreement is better.

Example: a public lesson is blocked today

If a public lesson is blocked by seats or storage, treat it as an urgent operations issue. First, confirm that you are in the correct workspace and that an admin can open Billing. If checkout is available, add the needed seats or storage and refresh the workspace after checkout.

If Billing shows Contact Sales, the billing admin is unavailable, the payment method fails, or the class starts soon, open Customer Support and include:

Education billing is still workspace billing

Plan, seats, invoices, storage add-ons, AI credit packs, and payment methods belong to the workspace. If a teacher belongs to multiple workspaces, the school plan applies only to the selected workspace.

For plan changes, use Change a plan. For payment recovery, use Fix a payment issue. For quotes or school purchasing documents, contact sales@allo.io or Customer Support.