Organize Starred

Organize Starred so your shortcuts stay usable

Starred is most valuable when you can scan it quickly. Sections, ordering, and removal keep it from turning into another long list. Use organization when your Starred list has more than a few items or when different kinds of work need different mental shelves.

Starred organization affects only your account. It does not rename, move, archive, delete, or reorganize the underlying work for teammates.

For the basics of adding and opening items, see Use Starred.

Starred lives in the Home sidebar. It is not a Search filter and it is not a shared team folder. Treat it like your personal launch pad for the work you open repeatedly.

Create sections

Create sections for recurring patterns: Daily, This week, Launch, Dashboards, OKRs, Clients, People, or Archive soon. Use names that help you decide where to click, not names that merely describe the object type.

A good section has a job. Daily is better than Important if it means “open these every morning.” Client A is better than Misc if it helps you enter the right account context quickly.

Do not over-section a small list. If you only have five starred items, one list may be faster than four empty sections.

Rename sections

Rename a section when its purpose changes. For example, rename Q2 launch to Q3 planning when the team moves forward, or rename Client review to the client’s name when the section becomes long-lived.

Renaming a section does not rename any project, canvas, dashboard, or OKR inside it. It only changes your Starred organization.

If a section name no longer helps you find work, change it. Starred is a tool, not a filing ceremony.

Move and reorder items

Move frequently used items toward the top of a section. Put temporary items lower or in a time-based section. If drag and drop is available, drag items within a section or between sections. If menu actions are available, use them to move or reorder.

After moving an item, refresh only if the order does not appear to stick. ALLO should preserve your Starred order across sessions, but stale tabs can show an old order until they refresh.

If an item appears in the wrong section after starring, move it instead of unstarring and starring again.

Move items between sections

Use cross-section moves when work changes stage. A canvas may move from Planning to Review. A dashboard may move from Build to Daily. A project may move from Active to Waiting.

Moving an item between sections does not change the project, canvas, dashboard, or goal itself. It only changes your shortcut layout.

If the item is shared with you, moving it in Starred does not affect the sender or other collaborators.

Remove stale items

Unstar items you no longer need. Removing a Starred item does not delete or archive the work. It simply removes the shortcut from your Starred list.

Good cleanup candidates include completed launch canvases, old dashboards, projects you no longer work on, duplicate shortcuts, and people or channels you rarely open.

If you remove something by mistake, find it again with Search, Home recent work, All canvases, Projects, Dashboards, or OKRs, then star it again.

Delete sections

Delete a section only when it no longer has a purpose. If the section contains items, ALLO may ask you to confirm or move them first. Read the prompt so you know whether you are deleting only the section or also removing items from it.

Deleting a section should not delete the underlying work. It is an organization action for your Starred list. If anything says the underlying work will be deleted, stop and review the action.

If you are unsure, move the items to another section first, then delete the empty section.

Avoid duplicates

ALLO avoids adding duplicate Starred shortcuts for the same resource. If you try to star an item and nothing seems to happen, check whether it is already in another section.

Duplicate-looking entries can still happen when two different resources share the same name. Two projects named Planning are different projects. Two dashboards with the same title may belong to different teams. Open the item or check its context before removing one.

Rename work with clear titles when duplicate names become a regular source of confusion. For project naming help, see Understand projects.

When names, icons, or access change

Starred shortcuts can update when the underlying item is renamed, moved, deleted, or unshared. If a shortcut suddenly looks different, open it and check whether the item itself changed.

If a shortcut fails to open, you may have lost access or the item may have been deleted. Removing the stale shortcut cleans your list, but it does not restore access. Ask the owner to reshare the item, use Can't access work, or restore it from Trash if needed.

If a renamed item still shows the old name, refresh ALLO. If it remains stale, remove and re-star the item after confirming the underlying work is correct.

Starred organization examples

For daily operations, create Today, Team, and Dashboards. Put the daily planning canvas, active project, weekly dashboard, and team channel there.

For a launch, create Launch now, Assets, Reviews, and After launch. Move items through the sections as the launch progresses. Pair this with Plan a launch and Use the project calendar.

For leadership review, create Metrics, OKRs, and People. Star the dashboards, OKR session, and collaborator profiles you need for recurring check-ins.

Troubleshooting organization

If reorder does not stick, refresh and try again. Check whether the same item is open in another tab that still shows an old order.

If a section cannot be deleted, it may still contain items or your current surface may need a refresh. Move or remove the items, then try again.

If an item disappeared, check whether you unstarred it, moved it to another section, lost access, or deleted the underlying work. Search for the item directly before assuming it is gone.

If Starred feels too crowded even after cleanup, use fewer sections and keep only work you open repeatedly. Search and Recent can carry the rest.