Add a canvas to a project

Add an existing canvas to a project when the work already lives somewhere else and now needs project structure: sections, owners, dates, tags, Dashboard visibility, or a clearer place in a team workflow.

Moving a canvas changes where that canvas lives. Copying creates another canvas in the destination. Use move when there should be one source of truth. Use copy for templates, recurring reviews, or project-specific versions.

For the broader canvas location model, see Manage canvases in projects. For sub-canvas structure, see Use sub-canvases.

Move a canvas to another project

Open the canvas menu from the project row, canvas surface, or another available canvas location. Choose the move action for another project. Search or browse for the destination project, confirm the destination, and complete the move.

When you choose a project as the destination, the canvas becomes a top-level canvas in that project. After the move, place it in the right section from Project List if it did not land where you want it.

Moving can change who can find or open the canvas. If someone had access through the old project, add them through Manage project members in the new project or give them a direct canvas share.

Copy a canvas to another project

Use copy when the destination needs its own version. A copied canvas is separate from the original, so later comments, files, edits, and decisions do not stay synchronized between the two canvases.

Copying is useful for client-specific plans, reusable workshop formats, project kickoff notes, and review templates. Rename the copy if the original name would be confusing in the destination project.

If you are copying a canvas because a filter hid the original, stop and search first. Duplicate canvases are hard to unwind after people start commenting in both places.

Place a canvas under another canvas

Some move and copy flows can target a canvas instead of only a project. Choosing a project makes the moved or copied canvas top-level in that project. Choosing a canvas makes it a sub-canvas under that target canvas.

Use this when the destination canvas is the natural parent. For example, move Hero copy review under Homepage review, or copy Training agenda under a new client onboarding canvas.

Sub-canvases help organize related work, but they are not the unit counted by Project progress. Project progress tracks top-level project canvases by section.

Place a canvas in the right section

In Project List, drag a canvas to another section or use the available project controls to place it where it belongs. You can drop before another canvas, after another canvas, into the middle of another canvas row to create a sub-canvas, or at the end of a section.

Sections marked complete define project completion. A top-level canvas placed in a complete section counts as completed for Project progress and Dashboard burndown. A top-level canvas in any other section counts toward the project total but not completed progress.

More than one section can be marked complete. If a team later marks an existing section complete, that immediately makes the section history useful: when Project progress refreshes, top-level canvases already in that section count as completed. No canvas recreation is needed.

For detailed section and drag behavior, see Organize canvases and sections.

Access and visibility checks

Before moving a shared canvas, check who relies on it. A move can change project-based access, search context, and where people expect to find the canvas.

Before copying a restricted canvas, confirm that the destination project is appropriate for the copied material. The copy can become easier to find for people who have access to the destination project.

If the move or copy action is missing, your role, the canvas state, the project state, or workspace sharing rules may block it. Use Read-only access, Fix shared access, and Members, guests, and external collaborators.

If the canvas looks missing after a move

Clear filters in the destination project and check List, Calendar, and other project views. Look for the canvas in the destination section, at the end of a section, or nested under the canvas you selected as the destination.

If you moved the canvas under another canvas, expand the parent row in Project List. If you copied the canvas, search for both the original and the copy by name. If a filter is hiding it, use Use tags and filters to unwind the current view.

If you still cannot find it, use All canvases, Search across ALLO, Shared with me, and Trash.