Use Workspace Calendar

Workspace Calendar is the workspace schedule

Use Workspace Calendar when you want to see time-based work across the workspace without opening one project at a time. Workspace Calendar can show ALLO canvas events, project canvas dates, OKR Sessions, and connected Google Calendar events in the same place.

This is different from Project Calendar. Project Calendar belongs inside one project. Workspace Calendar is the workspace-level schedule surface.

Use Workspace Calendar for questions that cross project boundaries:

• What is happening this week?
• Which projects have work on Friday?
• Which OKR review is coming up?
• Which Google meetings sit next to ALLO work?
• Which source is making this day crowded?

Workspace Calendar is also the deeper view behind Today on Home. Today is the short daily preview. Workspace Calendar is where you change date ranges, filter sources, compare weeks, and investigate why an item is or is not appearing today.

Availability

Open Workspace Calendar

Open Workspace Calendar from the workspace navigation. In the app, the Workspace Calendar route is separate from project pages. You may see URLs such as /home/calendar or /calendars/..., but the product surface is the same workspace-level calendar.

Workspace Calendar is workspace-aware. Switching workspaces changes the available sources and events. If an event is missing, first confirm that you are in the correct workspace.

Workspace Calendar and Project Calendar

The two views share calendar grid components, but they are not the same product surface.

If you are planning a launch project, start in the project and use Project Calendar. If you are preparing for the week across several projects, use Workspace Calendar.

Choose the sources you want to see

Workspace Calendar has a source sidebar. A source is a calendar-like stream of events. Sources are selected by identity, not by color. Two sources can have similar colors and still remain separate.

Select or clear a source to control what appears in the current Workspace Calendar. This changes only the visible schedule. It does not delete work, disconnect Google Calendar, or change project access.

If Workspace Calendar looks too busy, turn off whole sources first. If Workspace Calendar looks empty, check that at least one source is selected before assuming the schedule is broken.

Read the calendar grid

Workspace Calendar supports Month, Week, Day, and Agenda views. Use Month when you need the broad shape of a launch, campaign, semester, or review cycle. Use Week when you are balancing dated work against meetings. Use Day when exact timing matters. Use Agenda when a list is easier to scan than a grid.

All-day items appear differently from timed items. A dated canvas may appear as an all-day item. A meeting or timed event may show a start and end time. Workspace Calendar reads the visible date range, so moving from this week to next week changes which events are loaded.

If you work with many sources, the source name matters as much as the event title. A Friday item in a project source means something different from a Friday Google Calendar event or an OKR Session review.

Switch between Month, Week, Day, and Agenda

Workspace Calendar remembers view preferences such as the selected mode and weekend visibility for your user and workspace. If you return later and see Agenda instead of Month, that can be your saved preference rather than a changed project setting.

Read ALLO canvas events

ALLO canvas events come from canvases and date-linked work you can access. A canvas with a Due date or scheduled range appears on that date. A canvas without a Due date may still appear as an all-day item on its created date so it is not lost from calendar browsing.

Open an ALLO event to view the connected canvas or event detail. If you have permission, you can create work from an empty date or time slot. That creates an ALLO canvas with the clicked date or time as the starting point.

Drag or resize ALLO canvas events only when you have write access. A move changes the canvas date. A resize changes the event's end date or time. If you do not have permission, the event still opens, but without schedule editing.

If a date change matters to the team, update the canvas or leave a comment. Workspace Calendar changes are easy to make, but teammates read them as schedule commitments.

Read Google Calendar events

Google Calendar events can appear beside ALLO work after the calendar source is connected and selected. They are useful context for planning your day: meetings, customer calls, public sessions, and other external events can sit beside project canvases and ALLO schedule items.

Google events are read-only in ALLO. To edit a Google event, open it in Google Calendar. A missing drag handle or disabled edit action is not a broken ALLO project permission.

Some Google events can be linked to an ALLO canvas. A linked Google event can open the ALLO canvas and the original Google Calendar event. An unlinked Google event can still appear as schedule context. When the action is available, opening it in ALLO creates or opens a related canvas for notes, review work, or meeting follow-up.

For setup and event-link behavior, see Use Google Calendar with Workspace Calendar.

Create work from Workspace Calendar

Select an empty date, date range, or time slot when you want to create an ALLO canvas from Workspace Calendar. Use this for dated work that should exist outside a single project first:

• a follow-up canvas after a meeting
• a personal prep note
• a review item
• schedule-linked workspace work

For the general creation path, see Create a canvas.

If the work belongs inside a specific project workflow, create it from that project or move it into the project after creation. Project sections, tags, owners, and progress rules live in Projects, not in Workspace Calendar.

For project-specific creation, see Create a canvas in a project.

Reschedule ALLO work

When you move an ALLO canvas event, Workspace Calendar updates the event locally and writes the date change to the canvas. If the write fails, Workspace Calendar rolls back the visible change and shows a recovery path.

Use rescheduling for real date changes. If a date is only a placeholder, the calendar becomes noisy and teammates may treat the item as scheduled work.

For project progress and Due date behavior, see Project dates, status, and notifications.

Use Workspace Calendar with Today

Today is the short daily preview on Home. It is good for a morning check-in or meeting prep. Workspace Calendar is the full schedule surface.

Use Today when you only need to know what matters now. Open Workspace Calendar when you need another date range, source filters, Google context, or a wider schedule view.

If an item appears on Today, Workspace Calendar is usually the better place to inspect the surrounding week. If an item does not appear on Today, Workspace Calendar helps you check whether it is scheduled for another day, filtered by source, connected to another workspace, or missing a date.

Troubleshooting

If Workspace Calendar is empty, confirm the workspace, selected sources, date range, and connected Google calendars. Then check whether the work has a date or appears on its created date as an all-day ALLO event.

If a project canvas is missing from Workspace Calendar, open the project and check Project Calendar, filters, and the canvas dates. The project may have the canvas, while Workspace Calendar may be filtered to another source or range.

If a Google event cannot be edited, open it in Google Calendar. ALLO can show Google events without owning Google event writes.

If one teammate sees an event and another does not, compare workspace, source selection, Google connection, and access to the underlying canvas or project. Use When you can't access work for permission failures, and When work looks missing for broader recovery steps.