Archive and restore dashboards
Use archived dashboards and Trash to recover dashboards or remove them when they are no longer needed.
Archive dashboards when they should leave the active list
Archiving removes a dashboard from the active dashboard list without treating it like a normal day-to-day view. It is useful for finished projects, past campaigns, outdated client workspaces, old review rooms, and dashboards that should not distract people anymore.
Archiving is safer than deleting when the dashboard may be needed later. If you are unsure, archive first.
Availability
| Item | Details |
|---|---|
| Available on | Plans with dashboard access |
| Available for | Web app, desktop app, and mobile app |
| Who can archive or restore | Users with dashboard manage permission |
| Mobile support | Archive and restore are supported on mobile. Web or desktop can be more comfortable for bulk cleanup. |
| Related recovery | Some deleted work may also involve Trash, depending on item type and action |
Archive a dashboard
Open the dashboard or dashboard manager, choose the archive action, and confirm. The dashboard should leave the active list and appear in the archived dashboard area.
Before archiving, check whether people still rely on the dashboard as a map to important resources. If they do, make sure those resources are reachable from another dashboard, project, canvas, file area, or shared link. Use Connect resources to a dashboard if the fix is to move or replace pins first.
What archiving does
| Archiving does | Archiving does not |
|---|---|
| Removes the dashboard from the active dashboard list | Delete the underlying canvases, files, projects, or external links |
| Keeps the dashboard recoverable where archived dashboards are available | Automatically notify every viewer |
| Helps reduce clutter | Transfer ownership of resources |
| Stops people from treating the dashboard as current | Fix broken resource permissions |
If a pinned canvas or file should also be archived, deleted, or moved, manage that item from its own area.
Open archived dashboards
Use the archived dashboard area from Dashboards or the dashboard manager. Archived dashboards are intentionally separate from active dashboards so old work does not clutter current review pages.
If you do not see an archived dashboard, you may lack permission, be in the wrong workspace, or the dashboard may have been deleted rather than archived.
Restore a dashboard
- Open archived dashboards.
- Find the dashboard.
- Choose restore or unarchive.
- Confirm it returned to the active dashboard list.
- Review widgets, pinned resources, and sharing.
Old dashboards often point to resources that have moved, changed permission, or become outdated.
If the dashboard was archived because the project ended, update the title or pinned resources before sending people back to it.
Delete a dashboard
Delete only when the dashboard should not be recovered through the normal dashboard archive flow. Deleting a dashboard can remove the curated view, but it does not necessarily delete every resource it referenced.
Before deleting, confirm:
| Check | Why |
|---|---|
| No one still uses the dashboard | Avoid breaking recurring review workflows. |
| Important resources are linked elsewhere | The dashboard may be the only map people know. |
| You understand recovery options | Deletion can be harder to recover than archive. |
| You have permission | High-impact actions are usually role-limited. |
For general Trash concepts, see How Trash works, Restore deleted work, and Retention window.
If active dashboards are empty
If every dashboard is archived or deleted, opening Dashboards may show the manager or an empty state. Create a new dashboard or restore one from archived dashboards if the workspace should have an active dashboard again.
See Create a dashboard.
Troubleshooting archive and restore
| Symptom | Likely cause | What to do |
|---|---|---|
| Archive action is missing | You lack manage permission | Ask a dashboard owner or admin. |
| Dashboard disappeared from active list | It may be archived | Check archived dashboards. |
| Restored dashboard has broken resources | Resource permissions, deletion, or stale links changed while archived | Repair or replace pinned resources. |
| Viewer cannot open restored dashboard | Sharing may need review | Check dashboard permissions. |
| Dashboard missing from archived area | Wrong workspace, no permission, or deleted instead of archived | Ask an owner or admin and check Trash if relevant. |
When to contact support
Contact support when a dashboard is missing from active, archived, and Trash-related recovery paths; restore fails for an authorized manager; or deletion behavior is unclear. Include workspace name, dashboard name, last known link, who archived or deleted it if known, and approximate time.
Related articles
- Manage dashboards
- Use dashboard widgets
- Connect resources to a dashboard
- Share a dashboard
- Restore deleted work
- Retention window