Move dashboards to Trash and restore them
Move dashboards to Trash, restore them, or delete them permanently when they are no longer needed.
Move dashboards to Trash when they should leave the active list
Moving a dashboard to Trash removes it from the active dashboard list without deleting it right away. It is useful for finished projects, past campaigns, outdated client workspaces, old review rooms, and dashboards that should not distract people anymore.
Moving to Trash is safer than deleting when the dashboard may be needed later. If you are unsure, move it to Trash first.
Availability
| Item | Details |
|---|---|
| Available on | Plans with dashboard access |
| Available for | Web app, desktop app, and mobile app |
| Who can move to Trash or restore | Dashboard owners and users with dashboard edit permission |
| Who can delete permanently | Dashboard owners. Workspace owners and admins can also restore or delete dashboards from the workspace Trash. |
| Mobile support | Moving to Trash and restoring work on mobile. For cleaning up many dashboards at once, use web or desktop. |
| Related recovery | Dashboards in Trash also appear in the workspace Trash |
Move a dashboard to Trash
Open the dashboard menu from the dashboard sidebar or dashboard manager, choose Move to trash, and confirm. The dashboard leaves the active list and appears in Trash at the bottom of the dashboard sidebar.
Before moving it, check whether people still rely on the dashboard as a map to important resources. If they do, make sure those resources are reachable from another dashboard, project, canvas, file area, or shared link. Use Connect resources to a dashboard if the fix is to move or replace pins first.
What moving to Trash does
| Moving to Trash does | Moving to Trash does not |
|---|---|
| Removes the dashboard from the active dashboard list | Delete the underlying canvases, files, projects, or external links |
| Keeps the dashboard recoverable until the Trash retention period ends | Automatically notify every viewer |
| Helps reduce clutter | Transfer ownership of resources |
| Stops people from treating the dashboard as current | Fix broken resource permissions |
If a pinned canvas or file should also be moved to Trash, deleted, or moved, manage that item from its own area.
Open dashboards in Trash
Select Trash at the bottom of the dashboard sidebar. Dashboards in Trash are intentionally separate from active dashboards so old work does not clutter current review pages. They also appear in the workspace Trash.
If you do not see a dashboard in Trash, you may lack permission, be in the wrong workspace, or the dashboard may have been deleted permanently.
Restore a dashboard
- Open Trash in the dashboard sidebar.
- Find the dashboard.
- Open its menu and choose Restore.
- Confirm it returned to the active dashboard list.
- Review widgets, pinned resources, and sharing.
Old dashboards often point to resources that have moved, changed permission, or become outdated.
If the dashboard was moved to Trash because the project ended, update the title or pinned resources before sending people back to it.
Delete a dashboard
A dashboard can be deleted only after it is in Trash. The dashboard owner opens its menu in Trash and chooses Delete dashboard. Deletion is permanent for everyone and cannot be undone. It removes the curated view, but it does not delete the resources it referenced.
Before deleting, confirm:
| Check | Why |
|---|---|
| No one still uses the dashboard | Avoid breaking recurring review workflows. |
| Important resources are linked elsewhere | The dashboard may be the only map people know. |
| You understand recovery options | A deleted dashboard cannot be restored from Trash. |
| You have permission | In the dashboard sidebar, only the dashboard owner can delete it. |
For general Trash concepts, see How Trash works, Restore deleted work, and Retention window.
If active dashboards are empty
If every dashboard is in Trash or deleted, opening Dashboards may show the manager or an empty state. Create a new dashboard or restore one from Trash if the workspace should have an active dashboard again.
See Create a dashboard.
Troubleshooting Trash and restore
| Symptom | Likely cause | What to do |
|---|---|---|
| Move to trash is missing | You only have view access | Ask a dashboard owner for edit permission. |
| Dashboard disappeared from active list | It may be in Trash | Check Trash in the dashboard sidebar. |
| Restored dashboard has broken resources | Resource permissions, deletion, or stale links changed while it was in Trash | Repair or replace pinned resources. |
| Viewer cannot open restored dashboard | Sharing may need review | Check dashboard permissions. |
| Dashboard missing from Trash | Wrong workspace, no permission, deleted permanently, or the retention period ended | Ask an owner or admin and check the workspace Trash. |
When to contact support
Contact support when a dashboard is missing from the active list and Trash; restore fails for an authorized editor; or deletion behavior is unclear. Include workspace name, dashboard name, last known link, who moved it to Trash or deleted it if known, and approximate time.
Related guides
- Manage dashboards
- Use dashboard widgets
- Connect resources to a dashboard
- Share a dashboard
- Restore deleted work
- Retention window