Use the canvas card menu

The canvas menu lets you act without opening every canvas

Each canvas card or row in All canvases can have a menu. Use it when you already know what action you need: open, copy a link, share, move, copy to another project, add to Starred, archive, remove access, or delete. The menu saves time when you are organizing or recovering many canvases.

The menu is permission-sensitive. You will not see the same actions on every canvas. A canvas you own, a shared read-only canvas, an archived canvas, and a canvas inside a restricted project can all show different menus.

For the All canvases surface, see All canvases overview.

Open the menu

Open All canvases. Find the canvas in grid or list view. Open the card or row menu, usually shown as a more-actions button. Choose the action you need and confirm if ALLO asks.

If you do not see a menu, you may be looking at a view or state where card actions are not available, or your role may limit actions. Open the canvas and use the canvas header menu if needed. See Canvas header and export menu.

Open or copy a link

Use Open when you want to enter the canvas immediately. Use Copy link when you need to send the canvas to someone else or save the reference.

Copying a link does not grant access by itself. The recipient must already have permission or the canvas must be shared with them. If someone cannot open a link, use Share a canvas or Fix shared access.

If the canvas is deleted later, an old copied link may stop opening and may need Trash recovery.

Share a canvas

Use Share when you want to invite others or adjust who can open the canvas. Sharing a canvas is not the same as sharing a project. If the canvas belongs to a project, someone can have canvas access without full project access, or project access without this specific canvas if restrictions apply.

Share narrowly for external reviewers and broadly for teammates who need the full workflow. For guests and external collaborators, see Invite guests and external collaborators.

If Share is missing, you may not have permission to manage access.

Move or copy a canvas

Move changes where the canvas belongs. Copy creates another canvas or places a copy where allowed. Use move when the current canvas is in the wrong project or location. Use copy when another team needs a separate version and should not change the original. For project placement, see Add a canvas to a project.

Before moving, consider who uses the current location. Moving a canvas can make it harder for teammates to find if they expect it in the old project.

Before copying, consider whether a separate copy will create version confusion. If the team needs one shared source of truth, share the original instead of copying it.

If move or copy is missing, your role, project permission, or canvas state may not allow it.

Add to Starred

Use Add to Starred when you open the canvas often. Starred is personal; it does not star the canvas for teammates. Removing a canvas from Starred does not delete it.

If the action says the canvas is already starred, look in your Starred list or another Starred section. See Use Starred and Organize Starred.

Archive, remove access, or delete

Archive hides or removes the canvas from ordinary active work surfaces while preserving a recovery or management path according to your workspace behavior. Use archive when the canvas should no longer be active but should not be permanently removed.

Use Remove access when the canvas was shared with you and you no longer need it in your accessible work. It does not necessarily delete the canvas for its owner.

Delete sends the canvas toward Trash or a deletion confirmation according to the current canvas state and your permission. Use it carefully. Deleted work is recoverable only for a limited time unless permanently deleted. See How Trash works.

If you are unsure whether to archive, remove access, or delete, choose the least destructive action that matches your intent. For personal cleanup, unstar or remove access may be enough. For team cleanup, ask the owner before deleting.

Why actions are missing

Actions can be missing because you are a viewer, guest, external collaborator, or non-owner; because the canvas is archived, deleted, shared narrowly, template-backed, or inside a restricted project; or because workspace settings limit the action.

Missing actions are not always errors. ALLO hides actions you should not use in the current state. If you need an action, ask the canvas owner or workspace admin to adjust access.

If another user sees the action and you do not, compare workspace, account, canvas share, project role, and whether the canvas is archived or deleted.

Common menu scenarios

If you need to send a canvas to a teammate, copy the link and share the canvas if they do not already have access.

If you need a reusable starting point, do not keep copying the same canvas over and over. Turn the pattern into a template if your role allows it. See Use templates.

If a canvas appears in the wrong project, move it rather than creating another copy, unless the teams truly need separate versions.

If a shared canvas clutters your list, remove access or unstar it rather than deleting work you do not own.

If a canvas was deleted by mistake, restore it from Trash before the retention window ends.