Use a project calendar

Calendar view shows project work by date

Use a project calendar when timing is the main question. Calendar view helps you see which canvases are due, when reviews happen, where work is overloaded, and which days have no assigned project activity.

Calendar view is strongest for launches, content schedules, client deadlines, events, recurring reviews, and any project where dates change how people act. It is not the best view for every canvas. Undated planning work may be clearer in List or Kanban.

Project Calendar shares calendar grid behavior with Workspace Calendar, but the job is different:

For view basics, see Use project views. For the difference between project dates and canvas dates, see Project dates, status, and notifications.

Open the project calendar

Open the project, then switch to Calendar. If the project does not have Calendar available, check whether the project view controls or your role allow it.

Calendar shows project canvases with dates. Depending on the project setup, that date may be a Due date, scheduled date, or another date field used by the view. Canvases without dates may not appear on Calendar.

If Calendar is empty, do not assume the project has no canvases. Switch to List, clear filters, and check whether the canvases have dates.

Add dates to canvases

Open a canvas row or canvas details and set its Due date or date field. Use dates for real timing: deadlines, meetings, publish dates, handoff dates, review windows, launch-day steps, or follow-up reminders.

Avoid fake dates. If every canvas is assigned the same arbitrary date, Calendar stops telling the truth. Calendar should help the team decide what needs attention now.

If a canvas spans several real work surfaces, use sub-canvases or separate project canvases with their own dates rather than one vague deadline.

Create canvases from the calendar

If your project allows calendar creation, choose a date and add a canvas from that day. Give the canvas a clear title and owner. Add tags, section, and collaborators where useful.

Creating from Calendar is useful for content publishing, launch checklists, review meetings, or dated follow-ups. After creating, switch to List or Kanban to confirm the canvas sits in the correct section or workflow stage.

If you cannot create from Calendar, you may not have edit permission or the Calendar view may not support creation in your current state. Create the canvas from List or Kanban and add a date there, then use Troubleshoot project and canvas access if the action is missing everywhere.

Move or reschedule canvases

Update the date from the canvas details or Calendar controls if your role allows it. If drag-and-drop rescheduling is available, use it carefully and confirm the new date. Calendar moves can affect team expectations, especially around launch or client deadlines.

When rescheduling a canvas, leave a comment or update the canvas if the reason matters. A silent date change can confuse reviewers and owners.

If the canvas contains review material, confirm the work inside it still matches the new date and plan.

Use filters in calendar view

Calendar filters can focus the view by owner, canvas tag, status, team, or date range. This is useful when a launch calendar has too many canvases or when each team wants its own schedule.

Remember that filters hide valid canvases. A calendar filtered to Design will not show legal review canvases. A calendar filtered to Mine will not show a teammate’s deadlines. Clear filters before deciding that work is missing.

For filter behavior, see Use tags and filters.

Read calendar results carefully

A crowded day can mean too many canvases are due at once, or it can mean the team is using one date as a placeholder. Open the canvases and check whether the date is real.

An empty day does not mean nobody is working. It may mean canvases have no Due dates or work is tracked in another project.

Overdue canvases should be reviewed with their owners. If a date no longer matters, remove or update it so Calendar stays useful.

Use calendar for launch planning

For a launch, Calendar view helps reveal whether strategy, creative, legal, QA, release notes, and launch-day canvases are realistically spaced. Add review dates before the final launch day. Add follow-up canvases after launch so retrospective and metrics work do not disappear.

Pair Calendar with Kanban. Kanban shows workflow stage; Calendar shows timing. A canvas can be due tomorrow and still stuck in review, which is exactly the kind of risk a launch team needs to see.

See Plan a launch for an end-to-end example.

Permissions and editing

You may be able to view the calendar without editing dates. If date changes are missing or fail, check your project role. The project may be read-only, archived, or shared with limited permission.

If you can edit the project but not open a canvas from it, canvas permission may be separate from project permission. See Troubleshoot project and canvas access.

Troubleshooting calendar view

If a canvas does not appear on Calendar, check whether it has a date, whether filters are active, and whether you are viewing the correct date range. Then switch to List and search the canvas title.

If a calendar canvas appears on the wrong day, open the canvas and check the date field. Also confirm whether Calendar is showing Due dates or another date type if your project supports multiple date fields.

If the calendar looks empty for one user but not another, compare filters, workspace, account, and project permission.

If dated canvases disappeared after deletion or project cleanup, check Trash and When work looks missing.