Manage project tags

Project tags group projects across the workspace

Use project tags when the workspace has many projects and people need a clean way to browse by category. Project tags can represent teams, clients, programs, quarters, regions, priorities, or operating areas. They are workspace project filters: they help you answer "Which projects belong to this category?"

Project tags are not canvas tags. They do not organize the canvases inside one project, and they do not change canvas tags. If you need to tag canvases in a project, use Manage canvas tags.

Availability

When to use project tags

Create a project tag when the category will help people find more than one project over time. Good project tags include Marketing, Client work, Q3, APAC, Research, Enterprise, Hiring, or High priority.

Do not create a project tag for a one-time search. If you remember the project name, use Search. If you only need to see your own projects, use owner or membership filters. If you need to categorize canvases inside a project, use canvas tags.

Open Manage project tags

Open Projects and look near the project tag chips or filter controls. Use the manage or settings action for project tags. In some project views, opening the tag picker or using the tag chip context action can also take you to Manage project tags.

The management window is titled Manage project tags and describes the job directly: group and filter workspace projects with tags. If no tags exist yet, the empty state says there are no project tags yet.

Create a project tag

In Manage project tags, choose New tag, enter a short name, and save. Use names that people will recognize in search, project rows, and filter chips.

Keep names compact. Marketing is better than All marketing and lifecycle projects. If two tags need long explanations to tell apart, the taxonomy probably needs fewer tags, not better punctuation.

If ALLO reports that the name is required, enter a visible name. If ALLO reports a duplicate, choose the existing tag or rename the new one so people do not split work between near-identical categories.

Add project tags to projects

Project tags only become useful after projects are attached to them. Depending on the project view your workspace uses, add tags from a project row, project details/header, project tag picker, or project list controls.

After adding a tag, return to the Projects list and select that tag to confirm the project appears in the filtered result. This quick check catches the common mistake of creating a tag but not attaching any projects to it.

Filter by project tag

Use the project tag chips or filter picker in Projects. All clears the project tag filter and shows projects without narrowing by tag. Selecting a tag shows projects attached to that tag.

Some workspaces allow more than one project tag to be active. If the list suddenly looks empty, clear the extra tag before assuming projects are missing. Multi-tag filtering is powerful, but it is also a very efficient way to hide everything from yourself.

Rename, reorder, or delete tags

Rename a project tag when the team changes language. For example, if the company moved from Growth to Lifecycle, rename the tag instead of creating a second one and splitting the project list.

Reorder tags when the most-used categories should appear first. Keep the first few tags boring and useful. People should not have to scroll past novelty taxonomy to find daily work.

Delete a project tag when it is no longer useful. Deleting a project tag removes that tag from associated projects; it does not delete the projects. If the projects still need a category, attach them to a replacement tag first.

Good project tag sets

A small, opinionated tag set is better than a sprawling one. Useful sets usually share one clear purpose:

Avoid mixing too many dimensions in one tag list. If every project has Marketing, Q3, High priority, Campaign, North America, and Review, the tag bar becomes another messy database.

Missing-button cases

If Manage project tags is missing, check that you are in the Projects area, not inside a single canvas. Project tags are managed from the workspace project list, not the canvas editor.

If you can see tags but cannot edit them, you may have view-only project access, limited workspace permissions, or a workspace setting that restricts tag management. Ask a project owner or workspace admin to check your role in Manage project members.

If the workspace is in a demo, archived, billing-restricted, or unsupported surface, management actions may be hidden. Use the web or desktop app for setup and retry after refreshing.

When project tags look wrong

If a project is missing from a tag filter, clear filters first, then check whether the project actually has that tag. Also check whether another filter, such as owner, visibility, membership, status, date, or search text, is hiding it.

If a tag disappeared, ask whether someone renamed, deleted, or reordered it. If the tag exists but the count looks off, refresh Projects and compare with an unfiltered project list.

Contact support when an authorized manager cannot create, rename, delete, or reorder project tags after refresh. Include the workspace name, tag name, project name, your role, and a screenshot of the tag manager or filtered project list.