Manage canvas tags in a project

Canvas tags organize canvases inside one project

Use canvas tags when a project contains many canvases and the team needs a fast way to sort the work inside that project. Canvas tags can describe asset type, review stage, team, risk, channel, meeting type, or deliverable.

Canvas tags are project-scoped. They belong to the canvases inside a specific project. They are not the same as project tags, which group and filter projects across the workspace. If you want to categorize the project itself, use Manage project tags.

Availability

Open Manage canvas tags

Open the project, then open the project’s more-actions or context menu. Choose Manage canvas tags. This opens the tag manager for that project’s canvas tag set.

The menu item is intentionally on the project menu because canvas tags define the project’s canvas taxonomy. They are not managed from the workspace project tag filter.

If the project is opened through a shared or restricted view, the context menu may show fewer actions. Use a normal project view in the web or desktop app, then ask a project owner to confirm your access if Manage canvas tags is still missing.

Create canvas tags

In Manage canvas tags, choose New tag, enter a name, choose a color when available, and save. Use names that describe a canvas category people will reuse.

Good examples include Brief, Draft, Review, Final, Research, Legal, Design, Client feedback, Blocked, and Meeting notes. A tag like Important is only useful if the team agrees what makes a canvas important.

If ALLO says the name is required, enter a visible name. If ALLO says the tag already exists, use the existing tag or rename the new one. If ALLO says a limit was reached, clean up unused tags before adding more.

Apply tags to canvases

After creating a tag, apply it from the canvas row, details, or tag control shown in that project view. The tag applies to canvases inside the current project.

Apply tags while creating or reviewing canvases. Waiting until a project has dozens of canvases makes cleanup slower and less consistent.

If a canvas appears in more than one place, remember that the canvas tag is tied to the project context. Check the project where you are managing the tag before assuming the same tag exists everywhere.

Edit colors and names

Use color for scanning, not for secret meaning. If a tag color carries critical information, the name should say it too. Legal with any readable color is better than a red tag that only one person understands.

Rename tags when the team changes language. If Ready and Final mean the same thing, keep one and remove the other. Before renaming a heavily used tag, tell the team so saved habits and meeting instructions do not drift.

Delete canvas tags safely

Deleting a canvas tag removes that tag from canvases in the project. It does not delete the canvases. It also does not remove project tags from the workspace project list.

Before deleting, check the usage count. If a tag appears on many canvases, decide whether to replace it with another tag first. If the tag is unused or misleading, delete it so people stop choosing it by accident.

Good canvas tag sets

The best canvas tag set matches how people open canvases during real work.

Keep the list short enough that people can choose correctly. If every canvas gets five tags, the tags are probably doing the job of sections, names, or project structure.

Missing-button cases

If Manage canvas tags is missing, check that you opened the project menu, not the workspace project tag filter. Project tags and canvas tags have separate managers.

If the project is shared with you as limited access, you may be able to open the project or a canvas without managing the project’s tag taxonomy. Ask the project owner for edit access in Manage project members if tag management is part of your job.

If the project is archived, deleted, in demo mode, or restricted by workspace settings, tag management can be hidden. Restore or reopen the project normally before changing tags, and use Troubleshoot project and canvas access if the state is unclear.

When canvas tags look wrong

If a canvas is missing from a tag filter, clear filters first and confirm that the tag is applied to that canvas. Then check whether the canvas was moved, deleted, archived, unshared, or hidden by another filter.

If a tag exists but the usage count looks wrong, refresh the project. If another teammate changed tags recently, your current view may still be showing older state.

Contact support when an authorized project manager cannot create, edit, delete, or apply canvas tags after refresh. Include the workspace name, project name, canvas name, tag name, your role, and a screenshot of Manage canvas tags.