Use canvas pages

Pages give a canvas structure. Use them when people need to move through work in sections: an agenda, a design review, a workshop, a report, a lesson, a sprint planning board, or a presentation. Each page can hold its own elements, comments, title, background, fold setting, and size behavior.

Use pages when sequence matters. Use a freeform whiteboard when the work should grow as one open board without page boundaries.

Page availability

When to add a page

Add a page when the canvas needs a new section, not just more room. If the current page is crowded but still about one topic, rearrange or resize the content first. If the next content has a different purpose, audience, time slot, or decision, create a new page.

Good page breaks include agenda sections, workshop activities, versions, design flows, decision logs, research themes, meeting notes, and final recommendations. Bad page breaks include every single sticky note, every tiny image, or every thought that could live in a cluster on the same page.

Navigate pages

Use the slide rail to jump between pages, inspect thumbnails, reorder pages, recover folded pages, and find unread comments. Use overview when the canvas has many pages and thumbnails in a rail are too narrow to scan quickly. For live readouts, see Present a canvas.

When presenting, the current page can be used as the starting point. Folded pages are skipped in presentation mode, so fold only pages that should stay out of the presentation path.

Page titles

Pages can show manual titles or smart titles. A manual title is the name someone set for the page. A smart title is inferred from page content when there is no manual title. If neither gives enough context, ALLO falls back to a simple page label such as "Page 1."

Rename important pages manually. Smart titles are helpful for scanning, but they are not a substitute for deliberate titles in a client review, workshop, or presentation. A page named "Risks and decisions" is easier to trust than a title inferred from whichever object happens to be most prominent.

Add, duplicate, reorder, and delete pages

Use the Page menu to add a page before or after the current page, duplicate a page, copy a page, paste a copied page, or delete a page. Use the slide rail to reorder pages by dragging when you have permission.

Duplicate a page when the layout should repeat, such as one review page per design option. Copy and paste a page when you need to reuse a page structure elsewhere in the same canvas flow. Delete pages only after checking comments, because page deletion can remove page comments and comments attached to objects on that page.

ALLO protects some destructive edge cases. You cannot delete the last page, and deletion can be blocked when it would remove the whole remaining page set. If a delete option is disabled, check whether the page is the only remaining page or part of a restricted selection.

Fold and unfold pages

Fold a page when it should stay in the canvas but not distract people in the main flow. Folded pages stay visible in the slide rail as compact rows and can be unfolded later. This is useful for facilitator notes, archived workshop sections, old versions, parking-lot material, and pages that should not appear during presentation. See Fold pages.

Fold is not the same as delete. It hides the page from the active flow while preserving the page and its content. Do not fold every page. ALLO prevents states where all expanded pages would disappear, because collaborators still need somewhere visible to land.

Page backgrounds and page size

Use the page menu to change a page background or resize pages when the canvas type supports it. Normal page canvases have page structure and page-size controls. Freeform whiteboards do not use the same page size model. See Page size.

Page backgrounds are useful for section themes, workshop phases, or visual separation. Keep them readable. If a background makes comments, text, or file previews hard to see, it is doing the opposite of helping.

Page comments and object comments

Use a page comment when feedback is about the whole section: "This page needs a decision," "Review before Friday," or "Move this activity earlier." Use an element comment when feedback belongs to a specific object, image, file, note, or diagram part.

Both page comments and object comments can appear in comment navigation and the collaboration side panel. When deleting a page, ALLO counts page comments and object-attached comments because deletion can remove the discussion history on that page.

Page examples

For a workshop, use one page for the agenda, one page per activity, one page for decisions, and one page for follow-up tasks. Fold facilitator prep pages until needed.

For a design review, use one page per user flow or design option. Add screenshots, label open questions, and use comments for decisions.

For documentation, use pages like chapters: overview, setup, examples, known issues, and handoff. Use presentation mode only if the pages are ordered for narration.

What can go wrong

If page controls are missing, check whether you are in a freeform whiteboard, using guest access, on mobile, or at a permission level below edit.

If a page title is not what you expected, it may be a smart title inferred from content. Rename the page manually.

If collaborators cannot find a page, it may be folded, moved in the slide rail, renamed, or deleted. Check the slide rail and overview before assuming the content is gone, then use missing work troubleshooting if the page or canvas still cannot be found.

If deleting a page warns about comments, treat the warning seriously. Resolve, copy, or move important discussion first. Deleted page discussion can be harder to reconstruct than the page layout.